One of the bigger events that has happened while I have been at the Hall of Fame Village has been a 180-guest baby shower followed by a bridal show that hosted vendors and booths for potential customers to look into and talk with different companies. Since these two large events were happening on consecutive days, we had to plan a more specific setup time and process. The baby shower needed to be completely torn down so that the bridal show could be set up in the same space. This meant staying until the end of the baby shower to reset the space for the bridal show the next morning. This experience showed the importance of planning for turnover time in event planning. As events begin to happen more often, this aspect of event management will become more complex. While I have more or less decided that getting into these types of events will not be a great future career for me, it was still helpful to have this experience as planning for sporting events will make similar planning necessary. This is especially true for large events that will take more time to transition from one event to another. A familiar theme during my internship has been preparing for things as far in advance as possible, and this theme continues in these types of situations. While you may not be able to do the actual work of event transitions until the time it happens, planning transition time into a weekly or daily schedule can be done when the events are scheduled and will help save some stress on the day of the event.
(Photo credit: visitcanton.com)